Claveland Smart College Solutions

Your One Stop Solution For All Your Institutional Needs.

Stay One Step Ahead

Educational ERP Software - is now viewed as a strategic asset for institutions that want to stay one step ahead of competition. Simple and easy to use, straightforward to implement and quick to adapt Claveland Smart School Solutions provide an agile, flexible system that tranform your institution into a Smart Institution. With a Claveland Smart School Solutions installation, you got the one stop solution for all the IT needs of the institution.

System Modules


  • Accounts
  • Segregate all the fees under various categories and streamline the fee collection process. Stay updated about students fee status. Manage institutional accounts with various fee collection reports, reserve fund generation and concession management. The module covers Online Fee Payment Solution as optional feature.

  • Admission
  • Streamline your admission process by using customized and pre-defined admission criteria like cut-off marks for admission tests/interviews. The system enables you to track everything from application sale to eligible candidates admission into selected class with real time seat availability status reports.

  • Attendance
  • Track the daily attendance of your staff and students. Track consecutive absentees and late comers. Mark student attendance quickly. Notify parents about students absence through automated SMS and email alerts. The system allows integration of biometric devices for attendance of both students and employees to simplify the entry process.

  • Communication
  • Keep your teaching and non-teaching staff, students and parents updated on important announcements. Send automated Email and SMS alerts about parent credentials, absent message, monthly attendance report, exam performance info, fee dues, circulars/notices, birthday greetings to staff and students etc.

  • Exams
  • Define examination and generate reports on a single click. Assess students’ performance in subject wise and overall. Evaluate subject teacher’s performance based on subject-wise analysis. Notify students and parents about results via automated SMS. The progress report comprises of highest and obtained marks

  • Homework
  • Define homework & assignments and evaluate students. Generate various statements in a single click. Automaed updation of data to web/mobile integration and send summarized notifications through automated SMS & EMail.

  • Hostel/Boarding House
  • Manage day—to—day activities in your hostel efficiently. Keep track of all rooms and floors and their present conditions. Easily add information about new room/bed to the present datasheet. Manage admissions, vacates, visitors and gatepass for inmates. Handle inmate deposits and expenses (Eg. Medical Expenses) for personal care. Generate various reports including personal accounts register

  • Inventory
  • Enhances operational efficiency, strengthen inventory control and stay updated about all inventory items and their present status. Keep track of all the items assigned and bring more transparency to inventory reporting. Reduce the occurrence of inventory loss.

  • Leaves
  • Simplify and expedite the leave application and approval process. View complete detail of the number and type of leaves taken by staff. Analyze the patterns and trends in staff absenteeism. Manage gate passes for personal and official usage.

  • Library
  • Efficiently manage your library catalogue and track all transactions. Generate automated date wise issue, return and overdue reports. Generate various statements regarding stock, book slip, issue register, reservations list, membership register etc. Reduce errors due to manual verification and registration of books. Fine module also included. Barcode & QR Code integration also ships with this module.

  • Payroll
  • Automated salary generation based on the specified date settings in the administration. Generate bank statements to transfer fund to bank, pay slips and various other reports to enhance the efficient functioning of Payroll. Manage loan or salary advance requests and approval/rejection of request.

  • Question Bank
  • Manage efficient data store for various types and categories of questions associated to various subjects. Automated generation of question papers with answer key set. Browse question bank, view detailed list of questions and answer keys.

  • Staff
  • Get all details of your teaching and non-teaching staff at your fingertips anytime. Manage resignations, various letters such as experience certificate relieve letter etc. Dynamic template for certificate letters, which enhances custom sentences and format of letter included. It handles automated generation of staff contract document which covers all aspects of employment.

  • Student
  • Control and manage all student—related information. Easily access and update complete student list. Track assignments completed and grades received by students. View comprehensive performance reports for each student. Analyze individual performances. Maintain a detailed record of former and transferred students. View fees paid/due for each student.

  • Time Table
  • Claveland Smart School Solutions ships with a powerful, dynamic, intuitive and fully automated Time Table generation system. It enables users to set various parameters such as weekdays, class hour, subject staff allocation with classes and special requests such as specific subjects or staff exclude from specific class hours, class teacher first hour allocation etc. The system takes care of free hours and maximum continuous hour allotment to staff. 100% accuracy. Provisions to handle fixed hour subjects. Individual and Class wise time tables for student and staff in their dashboard. Substitution management also included with this module.

  • Transportation
  • Manage all the routes, boarding points, trips, seat availability. Assign or modify vehicles for trip. Admit student based on seat availability. Fuel fill up statistics to enhance effective control of the expenses towards vehicle. Automated SMS and Email notification alerts included. GPS tracking system and Biometric attendance of students included as optional feature.

  • Web / Mobile
  • This module covers online integration of Claveland Smart School Solutions. It facilitates accounts for staff, student, parent and alumni. This notifies the users regarding notices/circulars, news & events, assignments/homework, holidays, announcements, attendance, various request status, leaves, exam results, dues info and pay slip. This module covers internal communication system with school. This module enhances an efficient credential management of various online users and user navigation based on the logged in user. It also covers the verification and acceptance of alumni students. This module covers photo and video gallery.

  • CCE
  • Claveland Smart School Solutions ships with a powerful, fully automated solution to cover all aspects of CCE (Continuous and Comprehensive Evaluation) including assessments, capturing scholastic and co-scholastic data, generating report cards, calculating CGPA and various performance statements.

  • Administration
  • Manages overall administration settings, user and role management. Role based authorization is included for effective user management. It handles master settings required for other modules, report lay out settings and the all-powerful report — Todays Status, which covers all the aspects such as daily fee collection, fee due status, student strength, transportation availed students strength with gender wise, hostel/boarding house availed student strength with gender wise, todays staff leave list, tomorrow staff leave list, new leave requests from student/staff, TC issued, tomorrows events etc.

  • Dashboard
  • Customized dashboard based on user. For staff it carries information regarding leaves, request status, time table and notices/circulars. For administration overall summarized info regarding various modules such as attendance entry status, student strength, today’s birthdays, staff requests and staff attendance status.

  • Front Office
  • This module covers management of address book, brochure sales and visitor’s log. The address book enhances a perfect data store comprising of important contacts from parents and others and a search system with criteria such as job, designation etc. This module also covers news & events, notices/circulars and its automated update to online notification service.

  • Human Resource
  • Manage job applicants effectively. Browse the resume bank in various criteria such as qualification, job applied for, salary opted, previous experience etc. Generate various candidate lists and send notifications to candidates through email or sms. This module covers staff appraisal system.